Resource for Schools

We both love organization and being able to find what we need quick and easily.  Especially when it comes to paperwork. We have created these forms for schools to use within EC files.  “Unit 1” will clip together a full set of paperwork for a child.  From there, you can divide the sets of paperwork with the cover sheet of Unit 2.  We have used these in the past and NCDPI has commented to us how helpful it was when going through EC files.  Once the paperwork is put in each child’s folder, you can put one of these cover sheets to divide each section.  You can print it on colored paper to see it clearly, or use a binder clip at the bottom to clip each section together.  We recommend having the newest paperwork on top and then progressing down from there.  Typically, your first unit will be at the bottom  of the file.

Please let us know if you have any questions or need help organizing your EC files in your school.

unit-1-cs

following-units-2-cs

With Appreciation,

Christina and Wendy

 

 

Advertisements

Know Your Forms-Eligibility

After you’ve had your initial meeting (Know Your Forms-Referral For Help), the next meeting will be to discuss all the data and any new evaluations that have taken place since your last meeting.  There are  14 categories a child can qualify under in North Carolina.  They are the following: Autism, Deaf-Blindness, Deafness, Developmental Delay, Serious Emotional Disability, Hearing Impairment, Intellectual Disability, Multiple Disabilities, Orthopedic Impairment, Other Health Impairment, Specific Learning Disability, Speech or Language Impairment, Traumatic Brain Injury, and Visual Impairment including blindness.  Your child must meet at least one of these areas to qualify for special education in North Carolina. There are times where a student will meet two of the criteria and you can list a primary disability and a secondary disability on the eligibility form.

Each of the fourteen areas have their own worksheet with specific criteria for qualification.   Again, here is the link to a list of the worksheets and forms from NCDPI http://ec.ncpublicschools.gov/policies/forms/statewide-forms    Your team will meet to discuss the overall evaluations which were conducted and any new data as well as review which categories your child may fit best under.  Each worksheet for each possible category must be filled out and discussed at your child’s eligibility meeting. Remember, you are meeting as a team (Who Is On Your Child’s Team?).  If your child meets the criteria on at least one of the worksheets, the team can then decide that he/she qualifies for specialized education and you can then move on towards writing an IEP (Individualized Education Plan). The DEC 3 form will also be filled out and all members of the team will sign the form in agreement.  It is common to move directly into developing an IEP (Individualized Education Plan).  To keep this post shorter and focused on the eligibility requirements, we are going to have a separate post this week regarding the IEP.

After this meeting, you will have a copy of the following forms: Invitation to the meeting, Eligibility Determination (also known as a DEC 3), the completed worksheets of the categories that were discussed at the meeting, and the DEC 5 (The Importance of a DEC5).

This determination is good for 3 years.  Every three years, your child’s special education teacher (0r case manager) will have a Reevaluation meeting (the form is called a DEC 7) to review your child’s data as a team.  The team will decide if he/she continues to meet the criteria for the disability and a new DEC 3 form as well as the qualifying worksheet(s) will once again be filled out and discussed.  It is a good idea to keep all of your copies of your child’s paperwork organized at home. It’s also a good idea to be aware of the last time your child had his/her Eligibility Evaluation meeting and when his/her three-year mark is up.

As always, your school should offer you a copy of the Parents Rights and Responsibilities Handbook in Special Education at each meeting.  Here is a link with the newest copy of the handbook: http://ec.ncpublicschools.gov/parent-resources/ecparenthandbook.pdf

If you have any questions about a referral or eligibility meeting, drop us an e-mail at confidentsolutions7@gmail.com. We love hearing from you!

With Appreciation,

Christina and Wendy

 

Know Your Forms-Referral For Help

In order to be prepared for a meeting, it is important to know your forms. We’re going to break down the forms into separate blog posts because it can be confusing as there are several forms for each step. This post is for initial referrals for specialized help.  Please also refer to the post The Importance of a DEC5

An excellent reference to all of the forms is the North Carolina’s Department of Public Instructions (NCDPI) page. http://ec.ncpublicschools.gov/policies/forms/statewide-forms This page tells you what each form is and even gives directions on how it should be filled out.  Do not hesitate to also call or e-mail your child’s case manager with questions about the process, forms, or information you would like to see noted.

Before every meeting, you will receive a paper invitation stating the day and time of your meeting.  If there is a conflict, you can write on the form requesting a second option and send it back to the school.  If the day and time work, you sign the invitation and send it back to the school.  You can also write in the people you are bringing to the meeting on this form. Examples would include tutors, therapists, advocates, or psychologists.

Most schools will have a draft prepared before you arrive. You can request to see the draft prior to the meeting so you are also prepared for what will be discussed. Always remember, you are part of your child’s team. You have the right to add information or even make suggestions for how some things can be worded.

At this initial referral meeting, your child’s team will first address if your child has had a recent vision and hearing screening. This rules out your child’s specific needs are not caused by any possible hearing or vision problems.  You will then discuss his/her strengths in all academic and functional areas (such as reading, writing, math, gross and fine motor skills, and daily living activities).  The next step will be to address any areas of concerns and any medical diagnosis your child may have.  After discussing and documenting the areas of concern, your team will then decide one of three things: The first option is for no evaluations to be conducted based on the information reviewed. A statement will be written to explain this decision. If this choice is made, the special education process stops.  However, there are times the team decides your child would benefit from a 504 Plan.  That will be a separate meeting.  For the differences in IEPs and 504s, please check out our blog post 504 and IEP’s: What’s the difference?  The second option is the team determines the current data is enough to say your child qualifies for one of the 14 disabling conditions North Carolina recognizes. This most typically would happen when a child is aging in to the school district through early intervention. The third option would be to conduct evaluations.  The team may decide they need more data such as a speech and language therapy evaluation or a psychological and educational evaluation.   If you decide on option 3, then you will also then sign a form called a DEC 2 which gives permission for your child to receive these evaluations. The third option is the most common.

The process for a referral, which includes gathering more data through evaluations if necessary,  is 90 days.  The end of 90 days date will be marked on your initial referral paperwork which is also called a DEC 1.

By the end of this meeting, you should have a copy of the following paperwork: Invitation To the Meeting, the Referral (also known as a DEC1 form), the Prior Notice/DEC 5 (The Importance of a DEC5) and the Informed Consent for Evaluation (also known as the DEC 2 form) if the team decided to collect more evaluations.  It is a good idea to start a new file folder or have an organized place to file these forms.  That way, you can easily access them when you have questions or concerns for your child’s school or need to refer to them for counselors, etc.

With Appreciation,

Christina and Wendy